Running a home office can be a great deal of work at times. Therefore, following some rules and tips for running an efficient home office should be followed in order to increase productivity and keep the office functioning in an organized fashion.
First, make sure all employees understand that they are expected to perform certain duties during work hours. In addition, make certain all employees follow rules pertaining to code of conduct while on company time. Employees are expected to behave in a certain manner during working hours.
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The supervisor should make it known to employees that if they do not follow rules and regulations that there are consequences that will result. Consequences that may result from violation of work rules may be a written reprimand or warning for the first offense.
*Memos & Importance of in house Meetings:
Subsequent office meetings may be necessary to bring employees up to date on any new rules or changes in existing office rules and regulations. Keeping the employees well informed is an excellent way to keep the office running in an efficient manner.
It may be a good idea to post memos throughout the home office reminding employees the importance of following in house rules and regulations. Sometimes placing things in writing can make the world of difference.
*Violations & Reprimands:
If an employee violates a rule of the office, it is important to take them aside and have a meeting one on one. Give the employee the opportunity a chance to explain their side. At the conclusion of the meeting the supervisor must explain their decision and possible resolution to the employee.
A system should be in place which enables any employee to file a complaint. All complaints should be held in strict confidence while being investigated. Once investigation is concluded some course of action must be taken to resolve the complaint. Complaints should never be ignored.
*Annual Performance Reviews:
It is important to make sure all employees receive an annual review. Annual reviews help to point out an employee’s weak points, strong points and areas of improvement. Actually a review can be very helpful to employee and supervisor.
By following a few rules and regulations an office can function a great deal better. Efficiency and organization are two important factors in running a successful business. Employee cooperation is another critical element in keeping an office functioning on a regular basis. When communication breaks down it can have serious long term effects.
